Marketing Project Management Expert

About the Role
We are looking for a proactive, highly organized, and detail-oriented Marketing Project Management Expert to serve as the central point of coordination between the Marketing department and other internal teams, particularly Finance, Legal, and Procurement. In this role, you will work closely with all marketing sub-teams, ensuring their operational needs, requests, and deliverables are properly consolidated, prioritized, tracked, and coordinated with relevant stakeholders. You will also manage relationships with external marketing vendors and service providers, ensuring smooth collaboration and timely resolution of operational issues. The ideal candidate is an excellent communicator and natural problem-solver who takes full ownership of responsibilities, thrives in a dynamic environment, and consistently follows through to get things done. Strong interpersonal, organizational, and stakeholder management skills are essential for success in this role.

Responsibilities

• Cross-Functional Coordination: Act as the primary liaison between the Marketing department and other internal teams, especially Finance, Legal, and Procurement, ensuring smooth communication, timely responses, and effective collaboration.
• Marketing Team Coordination: Collaborate with all marketing sub-teams, including Campaign, Digital, Brand, Creative, PR, and CRM, to collect, consolidate, prioritize, and follow up on operational requests and requirements.
• Project Tracking and Follow-Up: Monitor cross-functional tasks and dependencies, proactively follow up with stakeholders, identify potential bottlenecks, and ensure requests and deliverables are completed accurately and on time.
• Vendor and Service Provider Management: Coordinate relationships with external marketing vendors, including SMS service providers and other marketing partners, overseeing operational requests, service quality, issue resolution, and ongoing communications.
• Invoice and Expense Coordination: Collect and review marketing invoices, coordinate payment requests with the Finance team, track payment statuses, and maintain accurate financial documentation and expense records.
• Contract Management: Coordinate marketing-related contracts with the Legal team, follow up on reviews, approvals, signatures, and renewals, and maintain organized contract documentation.
• Process Improvement: Identify inefficiencies in marketing operational workflows, propose practical improvements, and help establish structured processes that enhance coordination, transparency, and execution speed.
• Documentation and Reporting: Maintain organized records of requests, contracts, payments, and project statuses, providing regular updates to relevant stakeholders.

Requirements

• Education: Bachelor's degree in Business Administration, Management, Industrial Engineering, Marketing, or a related field.
• Work Experience: Minimum 2 years of experience in project coordination, project management, operations, or a similar cross-functional role, preferably within a fast-paced organization.
• Communication and Interpersonal Skills: Exceptional verbal and written communication skills, with the ability to build strong working relationships, collaborate effectively with diverse teams, and manage challenging conversations professionally.
• Ownership and Accountability: Strong sense of responsibility and end-to-end ownership, with a proactive mindset and the determination to follow tasks through to completion without constant supervision.
• Organization and Attention to Detail: Excellent organizational and multitasking abilities, with exceptional attention to detail and the ability to manage multiple requests, deadlines, and stakeholders simultaneously.
• Problem-Solving and Adaptability: Resourceful and solution-oriented, with the ability to identify obstacles, manage competing priorities, and adapt quickly to changing circumstances.
• Resilience and Follow-Through: High level of persistence, patience, and resilience when handling repetitive follow-ups, operational challenges, time-sensitive requests, and demanding stakeholders.
• Stakeholder Management: Strong interpersonal judgment, negotiation, and conflict-resolution skills, with the ability to influence and coordinate stakeholders without direct authority.
• Technical Skills: Good command of Microsoft Office, particularly Excel, and familiarity with project management and task-tracking tools.
• Language Skills: Good command of written and spoken English.
• Experience working with Finance, Legal, Procurement, or external vendors.
• Familiarity with contract management, invoice processing, and corporate financial workflows.
• Previous experience in marketing operations, technology companies, or fast-growing startups.