Operations Officer (MOL Wage Support Program)

Role Objective

JOB CONTENT

Responsible assisting the Operations Team for maintaining communication with suppliers for resources requirements and the day-to-day operations of the Terminal/ Port while ensuring the safety of all operations employees to deliver world class port productivity.

Responsible for supporting the Operations Department in coordinating and managing administrative, financial, and operational requirements to ensure the smooth and efficient delivery of day-to-day port operations.

2. Duties and Responsibilities

• In liaison with Team Lead (Execution), provides the vessel, yard, gate and berth planning & administration
• Prepare and submit Variation Orders (VOs) in coordination with the Operations Manager/Department Head whenever additional services or budget adjustments are required.
• Assist the Department Head in preparing the annual Operations Department budget, including forecasting operational requirements and estimated costs.
• Prepare and raise Purchase Requisitions (PRs) for all service providers at the end of each month, ensuring accurate documentation and timely processing of payments.
• Coordinate with service providers to ensure the availability and provision of required resources and services based on customer requirements and operational needs.
• Liaise closely with the Planning Team to coordinate operational requirements and ensure all customer requests are properly communicated and fulfilled.
• Coordinate with the Procurement Department to arrange new service contracts, renew existing agreements, and process Variation Orders whenever required.
• Handle the entry, updating, and maintenance of operational and administrative data in the relevant company systems, ensuring accuracy and proper documentation.
• Follow up on PRs, VOs, contracts, invoices, and other operational requests to ensure timely completion and compliance with company procedures.
• Provide administrative and operational support to the Operations Team to ensure effective coordination between internal departments, customers, and external service providers.
• Ensure exception reports (incident report) are raised regarding any discrepancies or issues encountered during the process.
• Create and Release Purchase Request and link it with Voyages/Activities in designated systems
• Keep updated report in share folder of outsourcing Manpower/Equipment on monthly basis.

HSE Responsibilities

• Ensure that all HSE instructions are fully understood and complied with.
• Must demonstrate total commitment to the company safety policies through participation and proactive involvement.
• Reporting HSE incident, near misses and violation to immediate supervisor or through PDC software as appropriate.
• Responsible to participate in safety meetings and safety drills held on board and ensures operations abide by established/HSE operating procedures and practices and equipment is used within predetermined capacities.

Education:

• Minimum Bachelor’s degree. Preferably degree in logistics Management and Supply Chain Management or any other related discipline. as per the Minimum Qualifications and Experiences matrix in PODC.

Experience:

• Minimum of 0-2 years of experience in Port Operations Management.