At Ava Tejarat Saba (Modalal Group) we are looking for an Experienced Senior Project Controller to establish and maintain an integrated project control system with a focus on planning, cost control, progress monitoring, forecasting, variance analysis, and management reporting, providing accurate, timely, and reliable information to support management decision-making.
The position is responsible for integrating and analyzing project information from schedule, cost, and progress perspectives, while coordinating with Project, Engineering and Contracts.
1. Project Planning and Structuring
• Develop, maintain, and update project WBS and CBS.
• Review project schedules and ensure alignment with project scope and objectives.
• Develop and maintain project Baselines and project control plans.
• Monitor project schedules, key activities, and milestones.
• Analyze schedule delays and variances and provide appropriate early warnings.
• Review the relationship between schedule, resources, cost, and progress.
2. Cost Control and Financial Forecasting
• Establish and maintain cost control structures based on approved CBS and Cost Codes.
• Monitor Budget, Actual Cost, Commitment, and Forecast.
• Prepare and update monthly ETC and EAC.
• Analyze cost trends and identify variances against approved budget and plans.
• Analyze the key drivers of cost increases or decreases and recommend corrective actions.
• Review and analyze procurement documents, contracts, and payment certificates from a project control and cost-control perspective.
• Verify contractor payment certificates against project budget, progress, and commitments.
• Coordinate with Finance regarding cost data, commitments, payments, and budget allocation information.
• Monitor and analyze project cash-flow information as required for project control purposes, without direct ownership of payment processing or treasury/cash management.
3. Progress and Project Performance Control
• Record, review, and analyze actual progress against the approved plan.
• Analyze Physical Progress and its relationship with Cost Performance.
• Calculate and analyze EVM indicators, including CPI, SPI, and other relevant performance indicators.
• Identify cost, schedule, and progress variances and analyze their root causes.
• Prepare physical progress reports and coordinate with project execution teams to update project status.
• Verify the accuracy and reliability of progress data submitted by projects and contractors.
• Monitor milestones and critical activities and provide management alerts.
4. Data Quality and Information Integrity
• Monitor the quality and accuracy of cost, schedule, and progress data.
• Validate data inputs, formulas, and consistency of project-control information.
• Verify the consistency of cost information with financial records, contracts, and recorded payments.
• Define and monitor data-quality indicators such as Completeness and Accuracy.
• Identify data discrepancies and coordinate their resolution with relevant functions.
• Prepare periodic reports regarding the quality and reliability of project-control data.
5. Site Monitoring and Verification
• Conduct site visits, when required, to verify physical progress and reported project status.
• Reconcile physical progress with payment certificates, schedules, and cost information.
• Review quantities and executed work volumes from a project-control perspective.
• Collect and validate execution data required for project-control reporting.
• Identify technical, execution, and schedule discrepancies affecting project cost and schedule and reflect them in management reports.
6. Management Analysis and Reporting
• Prepare periodic and monthly project-control reports.
• Prepare analytical reports for senior management, Project Managers, and relevant stakeholders.
• Analyze Budget vs. Actual, ETC vs. EAC, Progress vs. Plan, and other key performance indicators.
• Develop required dashboards and management reports.
• Analyze variances and provide actionable corrective recommendations.
• Translate technical and project data into meaningful information to support management decision-making.
• Provide an integrated view of project schedule, cost, progress, forecast, and key project risks.
7. Coordination and Stakeholder Management
• Coordinate with Project Management, Engineering, Procurement, Contracts, Finance, and other relevant functions.
• Lead periodic project-control review meetings and follow up on action items.
• Coordinate different information sources to establish a consistent and reliable view of project status.
• Follow up on corrective actions and project-control-related decisions.
• Provide analytical support to Project Management and senior management for project performance-related decisions.
8. Required Technical Skills and Competencies
• Advanced proficiency in Microsoft Excel, including formulas, data analysis, and dashboard development.
• Strong proficiency or working knowledge of Primavera P6 and/or Microsoft Project.
• Strong knowledge of Project Planning & Control principles.
• Strong knowledge of Cost Control, Budget, Forecast, ETC, and EAC.
• Strong knowledge of Earned Value Management, CPI, and SPI.
• Ability to analyze cost and progress data and prepare management reports.
• Knowledge of WBS, CBS, Cost Codes, and project-control structures.
• Familiarity with ERP and financial/accounting systems.
• Ability to review and analyze contracts, BOQs, payment certificates, and cost-related documents.
• Familiarity with tender documents and contractual processes.
• Knowledge of Power BI or other Business Intelligence tools is an advantage.
• Ability to prepare and present reports to management.
• Strong communication and cross-functional coordination skills.
• Ability to work with large datasets and analyze complex project information.
• Ability to work effectively in English in a professional environment.
Key Performance Indicators:
• Accuracy and reliability of Forecast, ETC, and EAC.
• Accuracy and timeliness of project-control reporting.
• Variance between forecasted and actual project costs.
• Quality and accuracy of cost and progress information.
• Timeliness of identifying and reporting project variances.
• Quality of variance analysis and proposed corrective actions.
• Quality and integrity of management reporting.
• Effectiveness of coordination with Project, Finance, Contracts, and Engineering teams.
• Reduction of data discrepancies and reporting errors within project information.